10 Best Printers for Business Use in 2027

You’ll want printers that balance speed, quality, and cost for your business in 2027.

Options like the Brother HL-L6210DWT and HP LaserJet Enterprise M608x deliver high-speed monochrome printing with robust security features.

Multifunction models, such as the HP Color LaserJet Pro MFP 3301sdw, cover all-in-one office needs.

If you’re working in smaller spaces, the Brother Work Smart 1360 offers convenient wireless color printing.

These top picks combine efficiency, connectivity, and durability to keep your workflow smooth.

Explore the standout features that suit your unique setup!

Brother DCP-L2640DW Wireless Monochrome Laser Printer

The Brother DCP-L2640DW is your ultimate solution for tackling college coursework efficiently. This multifunctional monochrome laser printer combines printing, scanning, and copying in one compact design. Imagine printing your assignments at a speedy 36 pages per minute, thanks to its impressive capabilities.

Designed for high-volume tasks, the 50-page automatic document feeder and 250-sheet paper tray significantly reduce manual effort. You’ll breeze through multi-page documents, saving valuable time for studying or other responsibilities.

Connectivity is a breeze with options that include wireless, Ethernet, and USB. Whether you’re working from your laptop or smartphone, this printer allows you to manage your documents remotely, keeping your workflow uninterrupted.

Maintenance is straightforward, though the starter toner may require early replacement during heavy use. Additionally, the printer only supports monochrome printing, which might limit its versatility for color documents.

Best for: Students and small business users needing a fast, reliable, and multifunctional monochrome laser printer for high-volume printing, scanning, and copying tasks.

What We Like:

• Fast print speeds up to 36 ppm with automatic duplex printing.
• Convenient 50-page document feeder for increased productivity.
• Versatile connectivity options for hassle-free integration.

Specification:

Feature	Details
Manufacturer	Brother
Dimensions	14.2 x 14.6 x 18.1 in
Weight	26.5 lb
Material	Plastic
Color Options	Black

Brother HL-L6210DWT Wireless Monochrome Laser Printer Bundle

Experience the power of efficient printing with the Brother HL-L6210DWT Wireless Monochrome Laser Printer. Designed to tackle heavy workloads, this printer delivers impressive speeds of up to 50 pages per minute, ensuring you stay productive. Its dual 520-sheet trays and a 100-sheet multipurpose tray, expandable to 1,660 sheets, allow for seamless paper handling for all your document needs.

Maintenance is simplified with the inclusion of ultra high-yield toner and a durable drum unit, significantly reducing your operating costs. This bundle not only meets your printing demands but also offers versatile connectivity with Gigabit Ethernet and dual-band Wi-Fi. Advanced security features help protect your sensitive data, making it an ideal choice for businesses.

The Brother HL-L6210DWT supports mobile printing, enhancing convenience for on-the-go professionals. With extras like an additional paper tray and a USB cable, you’ll have everything you need to get started.

Best for: Businesses and professionals needing fast, high-volume monochrome printing with versatile connectivity and cost efficiency.

What We Like:

• High-speed printing at up to 50 pages per minute.
• Large, expandable paper capacity to handle various tasks.
• Includes ultra high-yield toner for cost efficiency.

Specification:

Feature	Details
Manufacturer	Brother
Dimensions	14.6 x 15.7 x 18.1 in
Weight	50.7 lb
Material	Plastic
Color Options	Monochrome

HP Color LaserJet Pro MFP 3301sdw Printer

Experience the power of the HP Color LaserJet Pro MFP 3301sdw Printer, designed to enhance productivity for small office teams. This versatile all-in-one printer efficiently tackles your color printing and scanning needs while delivering vibrant, laser-quality prints at speeds of up to 30 pages per minute.

With duplex printing and an automatic document feeder, your workflows become smoother and more efficient. The printer’s 250-sheet capacity means less time spent on maintenance and more on crucial tasks.

Connectivity is seamless with options for Wi-Fi, Ethernet, and USB, allowing you to print and scan remotely via the HP app. This flexibility ensures your team stays connected, regardless of their location.

Constructed for high-demand use, it supports both HP 218A and 218X toner cartridges, which provide consistent output and security through regular firmware updates. The compact design fits well in busy office environments while delivering professional results.

Best for: small office teams seeking fast, reliable, and high-quality color printing, scanning, and copying with versatile connectivity options.

What We Like:

• Vibrant prints at speeds up to 30 ppm.
• Efficient duplex printing and automatic document feeder.
• Flexible connectivity options for remote use.
• High-yield cartridge support for consistent output.
• Compact design ideal for busy office spaces.

Specification:

Feature	Details
Manufacturer	HP
Dimensions	16.5 x 18.5 x 12.5 in
Weight	45.5 lb
Material	Plastic
Color Options	White

HP LaserJet Pro MFP 3101sdw Wireless Printer

The HP LaserJet Pro MFP 3101sdw is designed to meet the demands of small teams that require fast, reliable printing. With the ability to produce black-and-white prints at speeds of up to 35 pages per minute, this printer helps maintain a smooth workflow in busy office environments.

Its 250-sheet tray and 50-sheet auto document feeder streamline operations, allowing you to focus on your work rather than constant paper refills. Plus, the auto duplex printing feature conserves paper, making it an eco-friendly choice.

This multifunction device is not just a printer; it also scans and copies with ease. Seamless Wi-Fi connectivity ensures you can print from various devices without hassle. Just be aware that it exclusively works with HP cartridges featuring official chips, and firmware updates are necessary for optimal performance.

With its award-winning reliability, the HP LaserJet Pro MFP 3101sdw stands firm under pressure, making it a trustworthy partner for any office.

Best for: Small teams needing efficient black-and-white printing with multifunction capabilities.

What We Like:

• Efficient printing speed enhances productivity.
• Multifunction design saves space and time.
• Reliable wireless connectivity supports diverse workflows.

Specification:

Feature	Details
Manufacturer	HP
Dimensions	16.5 x 15.7 x 12.6 in
Weight	25.5 lb
Material	Plastic
Color Options	Black

Brother Work Smart 1360 Wireless Color Inkjet Printer

The Brother Work Smart 1360 Wireless Color Inkjet Printer is your perfect solution for efficient and reliable printing in tight spaces like dorms or home offices. With its compact design, this all-in-one printer tackles printing, copying, and scanning seamlessly, helping you manage your tasks without clutter.

Enjoy the convenience of automatic duplex printing, which not only saves paper but also enhances productivity. The 20-sheet Automatic Document Feeder (ADF) and 150-sheet tray ensure you can handle larger jobs effortlessly, making it ideal for students and professionals alike.

Connecting is a breeze, whether you prefer wireless or USB-B options. You can print directly from cloud services like Google Drive, keeping your projects accessible. The Brother Mobile Connect app allows you to manage your printing tasks straight from your smartphone, adding another layer of convenience.

While the print speeds are moderate—up to 16 ppm in black and 9 ppm in color—this model is designed for quality over quantity. The small 1.8-inch display may pose navigation challenges, but the ink monitoring features help streamline maintenance, keeping your workflow smooth.

Best for: students and home office users seeking a compact, efficient, and wireless all-in-one printer with reliable color printing.

What We Like:

• Automatic duplex printing for paper savings.
• Wireless and USB-B connectivity with cloud integration.
• 20-sheet ADF for multitasking capabilities.

Specification:

Feature	Details
Manufacturer	Brother
Dimensions	17.1 x 13.4 x 7.1 in
Weight	10.6 lb
Material	Plastic
Color Options	Black, White

HP OfficeJet Pro 8125 Wireless All-in-One Printer

Experience unmatched efficiency with the HP OfficeJet Pro 8125 Wireless All-in-One Printer, perfect for both students and home office users. This printer delivers professional-quality color printing at speeds of 10 pages per minute (ppm) for color and 20 ppm for black. Designed with a user-friendly 2.7-inch touchscreen, it simplifies navigation while enhancing your productivity.

With features like auto 2-sided printing and a spacious 225-sheet tray, you can tackle large projects with ease. The dual-band Wi-Fi ensures seamless wireless printing and scanning from your mobile device through the HP app, making it easier than ever to manage your tasks on the go.

Maintaining this printer is straightforward, thanks to its Instant Ink trial, which helps you save on ink costs. However, be aware that it is compatible only with original HP cartridges, which may limit your options. Regular firmware updates will help keep your printer secure and functional.

Designed with sustainability in mind, the HP OfficeJet Pro 8125 is made with over 45% recycled plastic, reflecting a commitment to eco-friendly practices.

Best for: Students and home office users needing fast, professional-quality color printing with convenient mobile features.

What We Like:

• Fast printing speeds of 10 ppm in color and 20 ppm in black
• Easy navigation via a responsive 2.7-inch touchscreen
• Wireless printing and scanning through dual-band Wi-Fi

Specification:

Feature	Detail
Manufacturer	HP
Dimensions	17.5 x 14.3 x 6.3 inches
Weight	12.1 lbs
Material	Recycled plastic
Color Options	Black

Brother HL-L2405W Wireless Monochrome Laser Printer

The Brother HL-L2405W Wireless Monochrome Laser Printer is designed to meet the needs of busy college students and home users. With its ability to print sharp black-and-white documents quickly, you can tackle essays and projects without delay. The impressive speed of 30 pages per minute ensures that you spend less time waiting and more time focusing on your work.

This compact printer is versatile, offering dual-band wireless and USB connectivity. You can print directly from your phone using the Brother Mobile Connect app, making it easy to send documents on the go. The 250-sheet paper tray efficiently handles daily printing tasks, while the manual feed slot is perfect for printing envelopes or specialty papers.

Maintenance is straightforward, allowing users to keep their printer running smoothly. Although it only supports monochrome printing, the HL-L2405W excels in delivering high-quality output, making it a reliable choice for essential printing tasks.

Best for: College students and home users who require efficient monochrome printing with mobile access.

What We Like:

• Fast printing at 30 pages per minute with clear black-and-white output.
• Dual-band wireless connectivity and mobile app support for easy printing.
• Large paper tray and manual feed slot for diverse printing needs.

Specification:

Feature	Details
Manufacturer	Brother
Dimensions	14.2 x 14.6 x 7.2 in
Weight	23.1 lb
Material	Plastic
Color Options	Monochrome

HP LaserJet Enterprise MFP M430f All-in-One Printer

Introducing the HP LaserJet Enterprise MFP M430f, a powerful monochrome all-in-one printer designed to meet the needs of students and professionals alike. With lightning-fast printing speeds of up to 42 pages per minute, it transforms the way you handle documents. Whether you’re scanning, copying, or faxing, the 50-sheet automatic document feeder makes these tasks effortless.

In today’s fast-paced environment, time is crucial. The automatic duplex printing feature not only saves time but also reduces paper usage, making it a sustainable choice for any office. Built-in Ethernet ensures seamless network integration, allowing you to connect without hassle.

For maintenance, the FutureSmart firmware guarantees that your printer stays updated, while HP Wolf Enterprise Security provides robust protection for your sensitive data. This combination of security and efficiency makes the M430f an essential tool for maintaining productivity.

Its compact design fits well in any workspace, making it ideal for both office and academic settings where space is at a premium. Experience the benefits of a reliable, fast, and secure printing solution with the HP LaserJet Enterprise MFP M430f.

Best for: Professionals and students looking for a dependable monochrome all-in-one printer to enhance document handling efficiency.

What We Like:

• High-speed printing with automatic duplex capabilities.
• Easy scanning, copying, and faxing with a 50-sheet automatic document feeder.
• Advanced security features ensure data protection.

Specification:

Feature	Details
Manufacturer	HP
Dimensions	15.7 x 18.5 x 18.9 inches
Weight	45.5 lb
Material	Plastic & Metal
Color Options	Black

HP LaserJet Enterprise M608x Printer (K0Q19A)

Introducing the HP LaserJet Enterprise M608x—the ideal solution for businesses that demand efficiency and security in their printing processes. With impressive speeds of up to 61 pages per minute, this printer ensures that your documents are ready when you need them. The automatic duplexing feature not only saves time but also reduces paper usage, making it a smart choice for eco-conscious offices.

Designed for high-volume printing, the M608x boasts a 1,200-sheet capacity to minimize interruptions. The 4.3-inch color touchscreen makes navigation intuitive and efficient, simplifying your workflow. You can connect through various options such as Ethernet, USB, or Wi-Fi Direct, enabling seamless integration into your existing setup.

Security is paramount, and this printer excels with over 200 embedded security features, including HP Sure Start, to protect your sensitive data. Regular maintenance is straightforward, ensuring your printer remains reliable over time.

Best for: businesses and professionals needing fast, secure, high-volume monochrome duplex printing with easy management and mobile connectivity.

What We Like:

• High-speed printing with sharp 1200 x 1200 dpi resolution.
• Advanced security features safeguard sensitive information.
• Large input capacity supports uninterrupted printing.

Specification:

Specification	Details
Manufacturer	HP
Dimensions	24 x 16.5 x 14.4 in
Weight	55.2 lb
Material	Plastic
Color Options	Black

HP LaserJet Managed E60155dn Monochrome Laser Printer (Renewed)

Looking for a dependable printer that can keep pace with your demanding college life? The HP LaserJet Managed E60155dn Monochrome Laser Printer (Renewed) is designed for efficiency and speed, making it an ideal choice for students and professionals alike. With automatic duplexing, you’ll save time and resources, allowing you to focus on your studies or work projects.

Navigating the printer is a breeze thanks to its 4.3-inch color touchscreen. This intuitive interface simplifies setup and operation, so you can get right to printing. Multiple connectivity options, including USB and Gigabit Ethernet, ensure that you can easily integrate this printer with your existing devices, eliminating the hassle of complicated connections.

Maintenance is straightforward, with easy access to the rear door for clearing jams. The large paper capacity, featuring a 100-sheet multipurpose feeder and an additional 550-sheet tray, minimizes the need for constant refilling. This model is built to handle high-volume printing with ease.

Best for: Students and professionals needing a reliable, high-capacity monochrome printer with fast duplex printing and versatile connectivity options.

What We Like:

• Fast automatic two-sided printing for efficiency.
• Intuitive 4.3-inch color touchscreen for easy navigation.
• Flexible connectivity options for seamless integration.

Specification:

Specification	Details
Manufacturer	HP
Dimensions	18.3 x 16.5 x 12.7 inches
Weight	45.2 lbs
Material	Plastic and metal
Color Options	Monochrome

Factors to Consider When Choosing a Printer for a Business

When choosing a printer for your business, you need to think about how fast it prints and the connectivity options it offers.

Consider the print quality you expect and how much paper it can handle efficiently.

Also, factor in the overall cost to keep your expenses manageable.

Printing Speed Requirements

How fast your printer works can make a big difference in your business’s daily operations.

You should start by evaluating how many documents you print daily to choose a printer with the right pages-per-minute (ppm) speed.

If your office handles heavy printing demands, look for high-speed models that print 50 ppm or more to keep things efficient.

For smaller businesses with moderate needs, printers offering 20-30 ppm strike a good balance between speed and cost.

And don’t overlook the first-page-out time; a quicker start means less waiting, especially when you’re on a tight schedule.

Ultimately, selecting a printer that matches your speed requirements reduces downtime and keeps your workflow smooth during busy periods.

Connectivity Options Available

Speed isn’t the only factor that keeps your printing efficient—connectivity plays a big role too.

You’ll want a printer offering multiple connection options like Wi-Fi, Ethernet, USB, and mobile printing to fit your office’s device mix.

Dual-band wireless support on 2.4GHz and 5GHz bands guarantees a stable, fast connection, cutting down delays.

Wired Ethernet connections provide the reliable and secure network access essential for business environments.

Don’t overlook mobile printing apps and cloud service compatibility. They let you manage documents remotely and keep workflows flexible.

Plus, if your office uses smart assistants, printers compatible with voice commands can boost convenience by letting you print hands-free.

Choosing the right connectivity options means smoother, more adaptable printing for your business needs.

Print Quality Expectations

Although connectivity guarantees your printer stays linked to your devices, print quality determines the professional impact of your documents.

You’ll want a high print resolution, like 1200 x 1200 dpi, to ensure sharp text and detailed graphics.

If your business relies on marketing materials or presentations, color accuracy and vibrancy become vital for making a strong impression.

Consistency matters too—your printer should deliver uniform quality across multiple pages without streaks or fading.

For text-heavy printing, monochrome printers with crisp black-and-white output are ideal.

And don’t overlook the quality of toner or ink, as it directly affects sharpness and clarity.

Choosing a printer with excellent print quality helps you maintain a polished, professional appearance every time you print.

Paper Handling Capacity

When managing a busy office, how often you need to refill paper can make a big difference in your workflow.

Choosing a printer with a high paper handling capacity means you spend less time replenishing trays and more time getting work done.

Look for models with multiple trays holding at least 500 sheets combined to support large print jobs without interruption.

A multipurpose tray lets you switch between paper types and sizes easily, keeping your workflow smooth.

Additionally, automatic document feeders (ADF) with higher sheet capacities speed up multi-page copying, scanning, and faxing.

If your business is growing, consider printers with expandable paper capacity to meet increasing demands.

Prioritizing these features ensures you stay productive and efficient during high-volume printing tasks.

Cost Efficiency Considerations

Managing paper capacity effectively helps you keep printing tasks running smoothly, but controlling costs plays an equally important role in maintaining your business’s efficiency.

To stay cost-effective, choose printers that use high-yield toner or ink cartridges. This reduces replacement frequency and expenses.

Consider models offering subscription services for automatic supply replenishment and additional savings.

Don’t overlook the total cost of ownership—factor in purchase price, consumables, maintenance, and energy use.

Opt for printers with automatic duplex printing to cut paper waste and related costs.

Finally, prioritize energy-efficient models that meet ENERGY STAR standards. This will help lower your electricity bills and support sustainability.

Security Features Needed

Why should security features top your list when choosing a printer for your business?

Because printers handle sensitive data, you need robust protection.

Look for advanced security like HP Wolf Enterprise Security or built-in encryption to keep your information safe.

Make sure the printer supports secure printing protocols such as SSL/TLS, ensuring encrypted data transmission.

Secure access controls, including user authentication or card readers, help restrict unauthorized use.

Also, check if the device receives regular firmware updates to patch vulnerabilities.

Opt for printers with intrusion detection, malware protection, and self-healing capabilities to defend against cyber threats.

Prioritizing these features safeguards your business data and reduces risks, making your printer a reliable and secure part of your workflow.

Frequently Asked Questions

How Do I Recycle Used Printer Cartridges Responsibly?

You can recycle used printer cartridges responsibly by returning them to the manufacturer’s program.

You can also drop them off at local recycling centers or use mail-in services.

Don’t toss them in the trash, as they contain harmful chemicals.

What Are the Typical Maintenance Costs for Business Printers?

You might be surprised, but maintenance costs often include ink or toner refills,

occasional part replacements, and servicing fees.

If you don’t stay on top of these, expenses can quickly add up

and hurt your budget.

Can These Printers Integrate With Cloud-Based Accounting Software?

Yes, many modern business printers seamlessly integrate with cloud-based accounting software.

You can easily print invoices, receipts, and reports directly. This streamlines your workflow and saves you time by automating document management tasks.

What Security Features Protect Sensitive Print Jobs?

Think of secure print jobs as locked treasure chests.

Your printer uses encryption, user authentication, and secure release protocols to guard sensitive documents.

This ensures only you or authorized users can access and print confidential information safely.

Are There Eco-Friendly Printing Options Available?

Yes, you’ll find eco-friendly printers that use recycled paper, energy-saving modes, and refillable ink cartridges.

These options help reduce waste and cut energy use.

Letting you print sustainably without sacrificing quality or efficiency.

Conclusion

Picture your business humming smoothly, each print job crisp and timely, like a well-rehearsed orchestra.

Choosing the right printer is your conductor’s baton, directing efficiency and quality with every page.

Whether you need sharp monochrome or vivid color, wireless ease or robust security, the perfect printer transforms your workflow from chaos to clarity.

Don’t just print—empower your business to shine, page after page, year after year.

Investing in the right printer can make a world of difference.

Imagine seamless printing that boosts productivity and enhances your brand image.

With the best printers for business use, you’ll achieve consistent quality and reliability.

So, take the time to choose wisely; the right printer is an essential tool for success in 2027 and beyond.