5 Best Printers for Small Offices in 2027
You’ll want reliable, compact printers that handle both color and monochrome jobs quickly.
The Canon PIXMA TS6520 and TR4720 offer vibrant color and all-in-one convenience.
For fast black-and-white printing, the Brother DCP-L2640DW and HP LaserJet Pro MFP 3101sdw deliver solid speed and efficiency.
The HP DeskJet 2923 adds affordable, versatile options.
These choices balance quality, connectivity, and cost for small offices—perfect for boosting productivity.
Keep exploring to see which model fits your needs best.
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Canon PIXMA TS6520 Wireless Color Inkjet Printer
- Affordable Versatility - A budget-friendly all-in-one printer perfect for both home users and hybrid workers...
- Crisp, Vibrant Prints - Experience impressive print quality for both documents and photos, thanks to its...
- Effortless Setup & Use - Get started quickly with easy setup for your smartphone or computer, so you can...
- Reliable Wireless Connectivity - Enjoy stable and consistent connections with dual-band Wi-Fi (2.4GHz or...
- Scan & Copy Handling - Utilize the device’s integrated scanner for efficient scanning and copying operations
Introducing the Canon PIXMA TS6520 Wireless Color Inkjet Printer, a compact solution designed for small offices and home workspaces. This printer combines functionality with style, featuring a sleek design and a 1.42” monochrome OLED display for easy status checks.
With a resolution of 1200×1200 dpi, the PIXMA TS6520 produces sharp text and vibrant photos. It excels in delivering high-quality prints, ensuring your documents stand out. The 2-cartridge hybrid ink system simplifies maintenance, making it easier to keep your printer running smoothly.
This versatile all-in-one printer allows for borderless printing up to 8.5” x 11”, catering to various printing needs. Automatic duplex printing saves time and resources, making it ideal for busy environments. With dual-band Wi-Fi and mobile printing capabilities, you can effortlessly print from your smartphone or tablet.
While the paper tray holds 100 sheets, it may require frequent refills during heavy print jobs. Additionally, the limited media size may not support larger formats.
Best for: Individuals seeking an efficient, compact printer for home or small office use, with essential wireless printing features.
What We Like:
- Sleek and space-saving design.
- High-quality prints with vibrant colors.
- Automatic duplex printing for efficiency.
- Mobile printing compatibility for convenience.
- Easy maintenance with a hybrid ink system.
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Canon |
| Dimensions | 14.7 x 12.5 x 5.4 in |
| Weight | 14.5 lb |
| Material | Plastic |
| Color Options | Black |
Brother DCP-L2640DW Wireless Monochrome Laser Printer
- BEST FOR SMALL BUSINESSES – Engineered for extraordinary productivity, the Brother DCP-L2640DW Monochrome...
- FAST PRINTER WITH EFFICIENT SCANNING – Produces documents quickly with print speeds up to 36 ppm(2) and scan...
- FLEXIBLE CONNECTION OPTIONS – Easily navigate the changing demands of your business with secure multi-device...
- BROTHER MOBILE CONNECT APP – Print, scan, and manage your wireless printer anytime, from almost anywhere...
- CHOOSE BROTHER GENUINE TONER – When it’s time to replace your toner, be sure to choose Brother Genuine...
The Brother DCP-L2640DW is designed to elevate your printing experience in small offices or home businesses. This compact monochrome laser printer addresses the challenges of high-volume black-and-white printing without sacrificing space. With its multifunction capabilities, it combines printing, scanning, and copying—all in one sleek device.
Imagine saving time with fast print speeds of up to 36 pages per minute. The automatic duplex printing feature not only enhances efficiency but also helps you reduce paper waste. This means you can focus on your work rather than constantly managing print jobs.
Connectivity is seamless with dual-band wireless, Ethernet, and USB options. Whether you’re printing from a desktop, laptop, or mobile device, you can easily connect and manage tasks using the Brother Mobile Connect app. This flexibility ensures that your workflow remains uninterrupted.
Maintenance is straightforward, with a 250-sheet tray and a 50-page automatic document feeder. However, keep in mind that the monochrome output may not meet color printing needs, and the starter toner has a limited capacity.
Best for: Small offices and home businesses seeking an efficient monochrome printer that excels in connectivity and multifunction capabilities.
What We Like:
- Fast print speeds up to 36 ppm with duplex printing.
- Multiple connectivity options for flexible device access.
- Integrated scanning and copying to boost productivity.
Specification:
| Feature | Details |
|---|---|
| Manufacturer | Brother |
| Dimensions | 14.2 x 14.5 x 18.1 in |
| Weight | 28.5 lb |
| Material | Plastic |
| Color Options | Black |
HP LaserJet Pro MFP 3101sdw Wireless Printer
- FROM AMERICA'S MOST TRUSTED PRINTER BRAND – Perfect for small teams printing professional-quality...
- PROFESSIONAL PRODUCTIVITY – Proficiency with every print—bring your business to life with toner designed...
- UPGRADED FEATURES – Fast printing, scanning and copying, auto 2-sided printing, a 250-sheet input tray and...
- AWARD-WINNING RELIABILITY – Performance you can count on page after page, and always ready for the high...
- WIRELESS PRINTING – Stay connected with our most dependable Wi-Fi, which looks for the best connection to...
Discover the HP LaserJet Pro MFP 3101sdw, the perfect solution for small teams seeking efficient, high-quality black-and-white printing. With lightning-fast speeds of up to 35 pages per minute, this multi-function printer ensures that your workflow remains uninterrupted. Whether you need to print, scan, or copy, this device combines all these functionalities into one compact unit.
Designed for ease of use, the HP LaserJet Pro features a 250-sheet tray and a 50-sheet auto document feeder. This means less time spent on manual tasks and more time focusing on what matters. Its reliable wireless connectivity automatically selects the best Wi-Fi signal, allowing for seamless operation throughout your office.
Maintenance is straightforward, as the printer only supports HP cartridges with embedded chips, ensuring consistent quality and regular firmware updates. While it specializes in black-and-white printing, it excels in delivering professional-quality output, making it ideal for busy office environments.
Best for: Small teams and busy small offices needing fast, reliable black-and-white printing with multi-function capabilities.
What We Like:
- High printing speed for enhanced productivity.
- Multi-functionality for versatile office needs.
- Reliable wireless connection for easy access.
Specification:
| Feature | Details |
|---|---|
| Manufacturer | HP |
| Dimensions | 14.2 x 18.5 x 12.3 inches |
| Weight | 32.4 lbs |
| Material | Plastic |
| Color Options | Black |
Canon PIXMA TR4720 Wireless All-in-One Printer
- Wireless 4-in-1 (print | copy | scan | fax)..Power Consumption: 7W (0.8W Standby / 0.3W Off)
- Print speed up to: 4" x 6" Borderless Photo (PP-201): Approx. 65.0 Seconds / Black Document (Letter/Simplex...
- Designed for easy ink cartridge installation and replacement.
- Auto 2-sided printing and auto document feeder.
- Produce quality documents, photos and boarderless prints up to 8.5" x 11".
Introducing the Canon PIXMA TR4720, your ideal solution for versatile and efficient printing in small offices and home environments. This all-in-one printer seamlessly combines printing, copying, scanning, and faxing capabilities, making it a powerhouse for multitasking.
Say goodbye to clutter and inefficiency. With features like an auto document feeder and 2-sided printing, you can tackle tasks swiftly, saving time and paper. Whether you’re printing crisp documents or vibrant photos up to 8.5 x 11 inches, this printer delivers impressive results with a maximum resolution of 4800 x 1200 dpi.
Its wireless connectivity options, including Wi-Fi and mobile device integration, ensure you can print from virtually anywhere. Plus, with Alexa compatibility, you can receive ink notifications and reorder supplies effortlessly.
Maintenance is straightforward with hybrid ink cartridges, designed for easy installation and replacement. Compact and energy-efficient, the Canon PIXMA TR4720 fits into any workspace without fuss.
Best for: Small offices and home users needing a versatile, compact, and wireless all-in-one printer.
What We Like:
- Convenient wireless connectivity including Wi-Fi and mobile integration.
- Auto document feeder and 2-sided printing for efficient multitasking.
- Produces high-quality prints with vibrant colors and sharp text.
Specification:
| Specification | Details |
|---|---|
| Manufacturer | Canon |
| Dimensions | 17.2 x 12.5 x 6.0 inches |
| Weight | 14.3 lbs |
| Material | Plastic |
| Color Options | Black |
HP DeskJet 2923 Wireless All-in-One Printer
- Perfect for basic printing needs – Print everyday color documents like to-do lists, letters, financial...
- KEY FEATURES – Color print, copy, scan, and a 60-sheet input tray, plus mobile and wireless printing
- OPTIMIZE PRINT FORMATTING WITH HP AI – Print web pages and emails with precision—no wasted pages or...
- ICON LCD – Print your basic documents with ease from the intuitive control panel
- PRINT SPEED – Up to 7.5 ppm black, 5.5 ppm color
Discover the convenience of the HP DeskJet 2923 Wireless All-in-One Printer—your perfect partner for everyday printing, scanning, and copying. This compact printer is designed to tackle basic tasks effortlessly, making it ideal for home or small office use.
With a 60-sheet input tray and a straightforward icon LCD, you’ll find it easy to manage your documents. Print speeds of up to 7.5 pages per minute in black and 5.5 ppm in color ensure you can handle daily printing needs without delay. The dual-band Wi-Fi provides reliable wireless connectivity, allowing you to print from anywhere in your home using the HP app.
Maintenance is a breeze with the eco-friendly design, as it’s made from 70% recycled plastics and is ENERGY STAR certified. Plus, you can enjoy a 6-month trial of HP Instant Ink, delivering ink right to your door when you need it.
Best for: users seeking a compact, eco-friendly all-in-one printer with reliable wireless connectivity for everyday basic printing, scanning, and copying tasks.
What We Like:
- Supports wireless printing and mobile connectivity via the HP app.
- Eco-friendly with a design that incorporates recycled materials.
- Offers a 6-month trial of HP Instant Ink for hassle-free ink replenishment.
Specification:
| Feature | Details |
|---|---|
| Manufacturer | HP |
| Dimensions | 16.5 x 11.7 x 5.9 in |
| Weight | 5.5 lb |
| Material | Recycled Plastics |
| Color Options | White |
Factors to Consider When Choosing a Printer for a Small Office
When choosing a printer for your small office, you’ll want to take into account how much you print and the quality you need.
Think about the connectivity options and whether you need extra functions like scanning or copying.
Speed and efficiency also play a big role in keeping your workflow smooth.
Printing Volume Needs
How much you print each month plays an essential role in choosing the right printer for your small office.
Start by evaluating your average monthly volume to decide whether you need a high-capacity or standard cartridge system.
Look for printers with automatic duplex printing to handle double-sided documents efficiently. This can save you time and paper!
Printer speed, measured in pages per minute (ppm), is also indispensable.
Pick one that keeps up with your workload to avoid delays.
Also, check the paper tray capacity. A larger tray means fewer interruptions for refilling during busy periods.
Finally, consider if the printer supports scalable media handling. This way, it can accommodate different project sizes and grow with your office’s increasing volume demands.
These factors will help ensure your printer matches your printing needs perfectly!
Print Quality Requirements
Although you might prioritize speed and volume, print quality plays a crucial role in choosing the right printer for your small office.
You want a high print resolution, like 1200×1200 dpi, to produce sharp, detailed documents and images.
If your work involves graphics or photographs, color accuracy and vibrancy become essential for professional results.
Consistent toner or ink output helps maintain your branding and presentation standards.
Look for printers that can print borderless or on various media types if you need creative flexibility.
Auto color management features also ensure uniform print quality across different devices and media, saving you time and hassle.
Paying attention to these factors guarantees your prints always look polished and professional.
Connectivity Options Available
Print quality matters, but a printer’s connectivity options can be just as important for your small office setup.
You want a printer that supports wireless connections like Wi-Fi and Ethernet. This allows multiple devices to share it easily without messy cables.
Dual-band Wi-Fi, covering both 2.4GHz and 5GHz, ensures a stable, fast connection. This helps reduce printing delays and dropped signals.
If you need to print from smartphones or tablets, look for support of mobile printing services like Apple AirPrint or Mopria.
USB and Ethernet ports come in handy when wireless isn’t an option or when a wired connection is preferred.
Finally, compatibility with cloud printing and remote management apps lets you print and control your device from virtually anywhere.
This adds valuable flexibility to your office workflow!
Multi-Function Capabilities
When you choose a multi-function printer for your small office, you get more than just printing—you gain scanning, copying, and sometimes faxing capabilities all in one device.
This reduces the need for multiple machines, saving space and costs.
Look for models with document feeders, which let you scan or copy multi-page documents without manual effort. This really boosts workflow!
High-quality scanning with sharp resolution and multi-page support ensures your digital files are clear and professional.
Plus, auto duplex printing and copying not only save paper but also make your office more eco-friendly and cost-effective.
Finally, prioritize devices with easy-to-use control panels. This way, you can switch between functions quickly, keeping productivity high without fumbling through complicated menus.
Speed and Efficiency
Multi-function printers bring convenience by combining scanning, copying, and printing.
But their speed and efficiency play a big role in keeping your small office running smoothly.
Choose printers with fast print speeds to cut down wait times and boost workflow.
Automatic duplex printing helps you save time and paper during large print jobs.
Look for models with high-capacity paper trays so you won’t have to stop frequently to reload.
Quick scanning and copying speeds keep tasks moving swiftly, which is essential for busy offices.
Also, reliable wireless connectivity ensures you can print from multiple devices without interruption.
Prioritizing these features helps maintain productivity and keeps your office running efficiently throughout the workday.
Operating Costs Considerations
How much will your printer cost you over time?
Don’t just focus on the initial price; ink or toner replacements can add up quickly.
Opt for high-yield cartridges to cut ongoing expenses.
Consider your printing frequency—laser printers often save money if you print a lot, while inkjets may suit lighter use.
And don’t forget about energy consumption; printers running constantly or in standby mode can raise your electricity bill.
Look into subscription or refill programs that offer discounts or automatic supply deliveries to simplify budgeting.
Lastly, factor in maintenance, repair costs, and replacement parts to get a clear picture of total ownership expenses.
Space and Size Constraints
Since office space is often limited, you’ll want to carefully measure your available area before selecting a printer.
Take note of the printer’s full footprint—height, width, and depth—to guarantee it fits comfortably alongside your furniture and storage.
Choosing a compact or all-in-one model can save valuable space by combining printing, scanning, and copying functions.
Also, consider the paper tray size and input capacity; a larger tray reduces frequent refills, which can be a hassle in tight spaces.
Don’t forget to leave enough clearance around the printer for easy access when clearing paper jams, replacing cartridges, or performing maintenance.
Planning with these space and size constraints in mind helps keep your small office organized and efficient without overcrowding your workspace.
Compatibility With Devices
Why settle for a printer that doesn’t work seamlessly with your devices?
When choosing a small office printer, guarantee it supports all operating systems your team uses, like Windows, macOS, Android, or iOS.
Check compatibility with popular mobile printing apps like Apple AirPrint and Mopria Print Service to make printing from smartphones effortless.
Look for printers offering multiple connectivity options—Wi-Fi, Ethernet, and USB—so you can connect any device easily.
Cloud printing capabilities are a bonus, letting you print remotely from anywhere with internet access.
Also, confirm the printer supports automatic device detection and integrates smoothly with your existing network.
This way, you avoid setup headaches and keep your office running efficiently with a printer that truly fits your tech ecosystem.
Frequently Asked Questions
How Do I Recycle Used Printer Cartridges Responsibly?
You can recycle used printer cartridges responsibly by returning them to the manufacturer’s recycling program.
Another option is to drop them off at local office supply stores.
You can also use certified e-waste recyclers.
Just remember, don’t toss them in regular trash!
What Is the Average Lifespan of a Small Office Printer?
When it comes to small office printers, you can expect them to last around 3 to 5 years with proper care.
Don’t bite off more than you can chew—regular maintenance keeps them running smoothly longer.
Can These Printers Connect to Mobile Devices via Bluetooth?
Yes, many small office printers now connect to your mobile devices via Bluetooth.
You’ll find this feature convenient for quick, wireless printing without needing a network.
It really helps make your workflow smoother and more efficient!
What Are the Best Printer Brands for Customer Support?
You’ll find Epson, HP, and Canon offer the best customer support.
They have responsive help desks and extensive online resources.
These brands will guide you quickly through setup, troubleshooting, and maintenance.
This ensures your printing runs smoothly every time.
How Do I Troubleshoot Common Printer Paper Jams?
You’ll want to turn off your printer, gently remove jammed paper, check for torn scraps inside, and realign the paper tray.
Clean rollers if needed, then restart the printer.
Following these steps usually clears jams quickly.
Conclusion
Choosing the right printer for your small office is like selecting the perfect pen to craft your story. Each model symbolizes a different chapter—whether it’s the precision of a laser or the vibrant hues of inkjet colors.
By understanding your unique needs, you’ll pick a printer that not only completes your daily tasks but also inspires productivity and creativity.
Every print can become a seamless extension of your professional journey.
In conclusion, selecting the best printer for your small office is crucial. Consider your printing volume, color quality, and functionality.
Whether you opt for a reliable laser or a dynamic inkjet, the right choice will enhance your workflow. Make sure to evaluate your specific requirements to find a printer that really fits your needs, ensuring seamless productivity and creativity in your workspace.
